Procurement Officer at Expertise France , Kigali , Rwanda - Application Deadline : 23/03/2025
Event Details:
JOB DESCRIPTION
Procurement Officer OF THE PROJECT SUPPORT UNIT FOR EXPERTISE FRANCE PROJECTS IN RWANDA (KIGALI)
About Expertise France:
Expertise France is a public agency for international technical cooperation. The agency focuses on four priority areas:
Democratic, economic and financial governance;
Stability of countries in crisis/post-crisis situations and security;
Combating climate change and sustainable urban development;
Strengthening of health, social protection and employment systems.
In these areas, Expertise France carries out engineering missions and implements capacity-building projects, mobilises technical expertise and acts as a project coordinator, bringing together public expertise and private know-how.
With a business volume of €390 million and over 400 projects in its portfolio in 145 countries, the efforts of Expertise France are part of France’s international cooperation policy and official development assistance.
Expertise France Rwanda is implementing 6 projects, mainly funded by the European Union, AFD and the French Ministry of Foreign Affairs, for a total of €50m. The agency’s main areas of activity in Rwanda are:
Economic and financial governance
Sustainable development, climate and agriculture;
Health and human development
Description of the mission
Based in Kigali, the Procurement Officer position reports directly to the Procurement and Contracts Manager (PCM) within the Project Support Unit (PSU). More broadly, this person is part of the Expertise France legal function, which is supervised and functionally managed by the Legal Affairs Department (LAD) based in Paris, France.
The PSU is made up of the procurement, logistics, finance and human resources departments needed to implement the projects, under the supervision of the Head of Support Services.
In liaison with the LAD, with the help of his/her team and within the framework of the rules and procedures adopted by the Agency, the Procurement Officer has the following tasks:
Monitoring of Procurement plans for the project portfolio
Working with the PSU’s Contracts and Procurement Manager, support the project managers in drawing up their Procurement Plans and ensure that it is approved by the LAD
Propose relevant handover schedules in line with project milestones and local constraints
Monitor and update Contract Award Plans in real time as they are implemented
Identify relevant markets and possible groupings of procedures
Identify recurring needs and propose the relevant framework agreements, with the approval of the Procurement Manager
Processing of orders and implementation of the procurement process in accordance with the applicable regulations and the Expertise France procurement and grant regulations
Performs suppliers sourcing to build up a suppliers database
Receive and process purchase requisitions
Participate in drawing up administrative and technical specifications in conjunction with applicants
Define selection criteria in consultation with applicants (project managers, cross-functional coordinator)
Prepare and draft the consultation file
Ensure that the LAD obtains ANOs where necessary
Put online on the e-procurement platform
Organise tender evaluation committees
Analyse tenders with specifiers
Negotiate offers in compliance with regulations
Draft and send rejection letters to non-selected suppliers
Draft contracts and insert specific clauses in conjunction with the Procurement Manager, the Project Manager and the LAD where relevant
Ensures that the administrative file is complete and archived
Draw up procurement monitoring and analysis dashboards
Monitor national and international supplier markets (players, products, prices, etc.)
Contract performance monitoring
Ensure that the portfolio contract monitoring table is updated in real time
Ensure that the format and information on quotations and invoices are correct
Manage verification operations, acceptance of supplies or deliverables, submission of narrative and/or financial reports as required
Initiate the creation of third-party files/accounts, which will be submitted to the Finance Department for verification and forwarded to Head Office for validation
Monitor the payment schedule: advances, instalments and payment instalments
Monitor price revisions
Enforce penalties where necessary
Draft amendments as required
Monitor relations with suppliers through to delivery
Monitor framework and service provision contracts
Ensure compliance with Agency rules
Help to supply the office
Capitalise on price and supplier lists
Consolidate procurement forecasts and ensure that procurement files are properly compiled throughout the office
Initiate supplier selection, price negotiations, delivery times and terms and conditions
Monitor relations with suppliers
Transversal activities
Identify transversal and recurring procurementprocurement requirements in conjunction with the Procurement/Contracts Manager
Ensure that procuremen files are complete and archived in accordance with internal procedures
Work with the procurement and contracts manager, contribute to the division’s monthly reporting
Participate as necessary in projects launched by the LAD
PROFILE WISHES:
Qualifications:
Training in procurement management with a legal rationale, such as Bioforce or University, and/or professional experience demonstrating competence in this area
Knowledge of EU donor rules is a strong advantage
Ability to work in a demanding, multicultural environment;
Strong capacity for autonomy, independence of mind and impartiality;
Strong capacity for work, rigour and organisation;
Perfect command of Office automation tools;
Good interpersonal and teamwork skills;
Excellent analytical and report-writing skills;
Excellent written and verbal skills in French and English; fluency in both languages is mandatory.
Professional experience:
At least 4 years of experience in a similar role, as a Procurement / Logistics Officer
Experience with donors (European Union / AFD / World Bank / other development banks) or any other technical cooperation operator, is a requirement
Location: Place of employment Kigali
Additional Information
Contract type: Rwandan fixed-term employment contract for 12 months, renewable
Starting date: ASAP
Remuneration: according to EF salary scale and profile
Note: Candidates interested in this opportunity are invited to submit their CV and covering letter as soon as possible via the following link:
The application deadline is 23/03/2025
Date and Timings:
18-03-2025 12:00 PM to 23-03-2025 11:00 PM
