Administrative Assistant officer at Ministry of Sports (MINISPORTS) , Kigali , Rwanda , Closing Date : 11/04/2025
Event Details:
Job responsibilities
•Provide an efficient and responsive administrative, organizational, and logistical
service to the Minister of State and meetings;
•Manage the administrative affairs in the Minister of State’s Office;
•Receive and orient the guests of the Minister of State;
•Keep and maintain accurate record of paper and electronic correspondences on behalf of the Minister of State, including keeping and retrieving of all work files;
•Review and when necessary draft correspondences for the Minister of State for approval before being shared/sent to stakeholders;
•Orient correspondences and monitor timely feedbacks;
•Organize Minister of State’s travel clearances and related logistical arrangements;
•Keep Minister State’s day to day diary management and follow-up on it accordingly;
•Prepare and manage correspondences:
To prepare correspondences of the Minister of State
To record, dispatch and assort office mails
To manage the filing of documents
To forward documents submitted by the Minister of State to their respective destinations
Responsible for handling VIP visitors of the Minister of State
Perform any other duty assigned by the supervisor which aligned with the mission.
Qualifications
Bachelor's Degree in Economics
0 Year of relevant experience
Advanced Diploma in Secretarial Studies
0 Year of relevant experience
Advanced Diploma in Office Management
0 Year of relevant experience
Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
Bachelor’s Degree in Public Administration
0 Year of relevant experience
Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
Bachelor’s Degree in Sociology
0 Year of relevant experience
Bachelor's Degree in Project Management
0 Year of relevant experience
Bachelor's Degree in International Relations
0 Year of relevant experience
Bachelor's Degree in Management
0 Year of relevant experience
Bachelor's Degree in Journalism
0 Year of relevant experience
Bachelor's Degree in Public Relations
0 Year of relevant experience
Bachelor's Degree in Media
0 Year of relevant experience
Bachelor's Degree in Human Resource Management
0 Year of relevant experience
Bachelor's Degree in Law
0 Year of relevant experience
Bachelor's Degree in Development Studies
0 Year of relevant experience
Bachelor's Degree in Procurement
0 Year of relevant experience
Bachelor's Degree in Psychology
0 Year of relevant experience
Bachelor's Degree in Office Management
0 Year of relevant experience
Bachelor's Degree in Arts and Publishing
0 Year of relevant experience
Bachelor's Degree in Political Sciences
0 Year of relevant experience
Bachelor's Degree in Finance
0 Year of relevant experience
Bachelor's Degree in Marketing
0 Year of relevant experience
Bachelor's Degree in Business Administration
0 Year of relevant experience
Bachelor's Degree in Customer Relations
0 Year of relevant experience
Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
Bachelor’s Degree in Communication Studies
0 Year of relevant experience
Bachelor’s Degree in Education Sciences
0 Year of relevant experience
Bachelor’s degree in Social Studies
0 Year of relevant experience
Bachelor's degree in Linguistics and Literature
0 Year of relevant experience
Bachelor's Degree in Supply Chain Management and Logistics
0 Year of relevant experience
Bachelor's Degree in Translation and Interpretation Studies
0 Year of relevant experience
Bachelor's Degree in Language and Arts Education
0 Year of relevant experience
Advanced diploma in office management and administration
0 Year of relevant experience
Bachelor's Degree in Arts and Creative Industry
0 Year of relevant experience
Bachelor's Degree in Travel and Tourism Management
0 Year of relevant experience
Bachelor's Degree in Social work
0 Year of relevant experience
Bachelor's Degree in Hospitality Management
0 Year of relevant experience
Bachelor's degree in Office management and administration
0 Year of relevant experience
Required competencies and key technical skills
Commitment to continuous learning
Resource management skills
Problem solving skills
Decision making skills
Risk management skills
Digital literacy skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
Office management skills
Administrative skills
Excellent written and verbal communication skills;
High level of integrity, confidentiality and professional ethics;
Team working Skills
Analytical skills;
Excellent time management skills and ability to work on multiple projects at once
skills in Professionalism
knowledge of principles with practice of basic office management
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Organizational skills with the ability to multi-task
Creativity and initiative skills
Accountability Skills
Result oriented
Psychometric Languages
English
Psychometric Domains
Problem solving
Competence / Skills
Decision making
Competence / Skills
Analytical skills
Competence / Skills
Time management
Competence / Skills
Knowledge/Awareness
Behavior and attitude
Assertiveness
Communication skills
Clear and Effective Communication
Communication skills Apply here: https://recruitment.mifotra.gov.rw/#:~:text=%3C!doctype%20html%3E,body%3E%3C/html%3E
Date and Timings:
04-04-2025 3:43 PM to 11-04-2025 11:59 PM
