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He/she will be responsible:
To receive all SPIU Coordinator’s incoming documents;
To dispatch received Project documents to the concerned staff;
Reception and dispatching of electronic mails to the concerned staff;
Reserving replies to some letters and Memos addressed to SPIU Coordinator;
Registering, sending and filing of sent letters for the projects;
Tracking and reporting Received and outgoing documents.
Processing of project management and administrative documentation (draft, type routine correspondence, data entry and maintenance of mailing lists, receive, route and reroute all mails;
Send, receive and distribute e-mails, telephone, internet, invoices, etc.) and maintaining internal office procedures;
Maintain the office courier records including registration of in and out- going mail and courier;
Preparation of routine correspondence, memoranda and reports;
Ensure proper filing system for references and easy retrieval in the Secretariat office;
Prepare for staff and steering committee (PAC) meetings;
Take minutes of management meetings and follow-up implementation of deliberations;
Make follow-up on deliberations so as to meet deadlines;
Arrange all travel documents and order of mission for the SPIU Coordinator;
Performing any other tasks assigned by the SPIU Coordinator;
Qualifications
Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
Bachelor’s Degree in Public Administration
0 Year of relevant experience
Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
Bachelor’s Degree in Sociology
0 Year of relevant experience
Bachelor's Degree in Management
0 Year of relevant experience
Bachelor's Degree in Office Management
0 Year of relevant experience
Bachelor's Degree in Customer Relations
0 Year of relevant experience
Bachelor's Degree in Hospitality Management
0 Year of relevant experience
Bachelor's Degree in Public Relation and Communication
0 Year of relevant experience
Secretariat Studies
0 Year of relevant experience
Office Management
0 Year of relevant experience
Required competencies and key technical skills
Problem solving skills
Decision making skills
Time management skills
Risk management skills
Results oriented
Digital literacy skills
Analytical skills;
Psychometric Languages
Kinyarwanda
English
Français
Psychometric Domains
Critical thinking
Competence / Skills
Problem solving
Competence / Skills
Decision making
Competence / Skills
Analytical skills
Competence / Skills
Time management
Competence / Skills
Knowledge/Awareness
Behavior and attitude
Processing speed
Behavior and attitude
Perceptual Speed and Accuracy
Behavior and attitude
Attention and concentration
Behavior and attitude
Fluid intelligence
Behavior and attitude
Emotion induction
Behavior and attitude
Self-report measures
Behavior and attitude
Behavioral observations
Behavior and attitude
Patience
Behavior and attitude
Empathy
Behavior and attitude
Time for reaction
Behavior and attitude
Coordination
Behavior and attitude
Perceptual-Motor Integration
Behavior and attitude
Conceptual capacity
Aptitude
Awareness of their own abilities
Aptitude
Work preferences
Aptitude
Assertiveness
Communication skills
Clear and Effective Communication
Communication skills
Active Listening
Communication skills
Conflict Resolution
Communication skills
Adaptability and Flexibility
Communication skills
Influence and Persuasion
Communication skills
Cross-Cultural Communication
Communication skills
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