Expression of Interest (EOI) for the Consultancy for Adapting 10 Videos on Sexual Misconduct in the Workplace That Were Produced in Kenya for a Rwandan Audience at GIZ Rwanda
Event Details:
Expression of Interest (EoI)
Consultancy for adapting 10 videos on sexual misconduct in the workplace that were produced in Kenya for a Rwandan audience
Reference Number: 83485455
I. General information
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development, Good Governance, Climate, Energy and Sustainable Urban Development, Digitalization and Digital Economy, Mineral Governance, Peace and Security in the Great Lakes Region.
Brief information on the project
The project “Promoting Women’s Economic Empowerment in Rwanda” (WEE) was commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) and is being implemented by GIZ Rwanda in cooperation with the Rwanda Ministry of Trade and Industry (MINICOM). The WEE project, launched in January 2024, aims to enhance the economic participation of women in Rwanda. It focuses on two main areas of activity: (1) improving working conditions for women employees and (2) enhancing the positioning of women-led companies in the economic and social environment. The project’s key success indicators pertain to the creation of good jobs for women, the improvement of working conditions for women, and improved performance of women-owned businesses.
Context
The GIZ WEE project seeks a contractor, who shall adapt 10 videos on sexual misconduct in the workplace that were produced in Kenya for a Rwandan audience, ensuring the content is contextually relevant and accessible in Kinyarwanda.
GIZ shall hire the contractor for the anticipated contract term, from 28.04.2025 to 30.11.2025
The contractor shall provide the following works:
Adaptation of 10 videos
Creation of a flyer for each video
Details regarding 1) Adaptation of 10 videos:
The contractor is responsible for the adaptation of the following 10 videos on sexual misconduct at the workplace produced by GIZ Kenya and Somalia:
#
Video Title
Content
Length
Youtube Link
1
It’s so normal - no one comes to help
Dorcas, a young food vendor, endures frequent inappropriate behavior from male customers but feels she has no choice but to tolerate it.
5:34
It's so normal - no one comes to help
2
Crushing their dreams – The Gate Keeper
June and Mary pitch their business plan to Calvin, but he exploits his position, coercing applicants into transactional sex for funding.
4:52
Crushing their dreams - The Gate Keeper
3
Abusing power relations: Internship struggles
When Rose's supervisor refuses to sign her internship paperwork unless she gets intimate with him, she reports the harassment, leading to justice for her and policy changes for future interns.
8:15
Abusing power relations: Internship Struggles
4
Punished for not complying – refusing the bosses advances
Mercy, a dedicated account assistant at a horticulture farm, loves her job selling farm inputs. However, after rejecting her boss’s advances, she faces retaliation through unfair tasks, ultimately forcing her to quit.
4:08
Punished for not complying - refusing the bosses advances.
5
Blackmail - jealous partner releases revenge porn
Janet’s partner resents her successful career and becomes obsessed with unfounded suspicions of an affair. In retaliation, he shares her private photos with family and others, damaging her reputation.
4:31
Blackmail - jealous partner releases revenge porn
6
Uncomfortable at work - A woman abusing her authority
James works hard at a passion fruit farm under a strict boss who expects more than just hard work. Her persistent sexual advances make him uncomfortable, but when he confides in a colleague, his concerns are dismissed.
10:09
Uncomfortable at work - A woman abusing her authority
7
Inappropriate excitement over pregnant colleague
Suzie, six months pregnant, appreciates her colleagues’ support but feels uneasy with Abel’s inappropriate compliments. Another story highlights a pregnant student facing pressure from her sponsor in an educational setting.
4:21
Inappropriate excitement over pregnant colleague
8
Keep your hands to yourself - invading personal space
Fred constantly crosses physical boundaries at work, making his female colleagues uncomfortable with unwelcome touches and inappropriate comments.
4:06
Keep your hands to yourself - invading personal space
9
Just relax; I am just making fun – Harassment through words
During lunch, a colleague makes inappropriate remarks about Lin, which he dismisses as a joke. As Lin shares her experiences, others recognize the verbal abuse and offer their support.
5:34
Just relax, I am just making fun - harassment through words - YouTube
10
Drunk consequences – Taking advantage of a colleague’s
vulnerability
After a night out, Tony repeatedly tries to get close to Vivian, despite her refusals. He slips a pill in her drink, but Muli intervenes, calling an Uber to take Vivian home and stopping Tony from taking advantage of her.
4:21
Drunk consequences - Taking advantage of a colleague's vulnerability
GIZ will provide the videos and English-language subtitles in high-quality editable format to the contractor for adaption purposes.
Adaptation for each video includes the following:
Creation of Kinyarwanda script:
Creating a relevant Kinyarwanda script, ensuring it matches the video's content while incorporating the Rwandan context
Replace references that are relevant only to the Kenyan context, substituting them with appropriate Rwandan equivalents or culturally relevant references. This may include references to foods, locations, or other specific terminology.
Creation of Kinyarwanda subtitles:
The contractor must create subtitles in Kinyarwanda based on the adapted script.
Subtitles should maintain consistency with the original video's timing and dialogue, ensuring the text is clear, readable, and accurately reflects the meaning of the spoken content.
The format of subtitles should comply with the relevant standards (e.g., SRT files), ensuring compatibility with video players and platforms.
Dubbing in Kinyarwanda:
The contractor is tasked with dubbing the videos in Kinyarwanda, following the adapted script and ensuring the dubbed voices align with the original video’s tone, pacing, and intent.
The dubbing should be professionally done, with attention to audio clarity and voice acting.
Minor updates to video introduction and conclusion: The contractor should update minor details regarding the video as requested by the GIZ WEE project, including:
Impressum: update the impressum according to guidance by the GIZ WEE project.
“Need Help?” Section: Update any references in the introduction and conclusion that might be specific to the Kenyan context, replacing them with locally relevant resources, contacts, or services that apply to Rwanda.
Quality assurance and internal revision loops
Before submitting the final video to GIZ for review, the contractor must conduct internal quality assurance checks and revision loops to ensure:
Accurate Kinyarwanda translations and cultural relevance.
Consistency in the video’s flow, timing of subtitles, and alignment of dubbed audio.
The quality of the sound and visual elements is acceptable and free of errors.
Any necessary adjustments or improvements should be made following the internal review process.
Details regarding 2) Creation of a flyer for each video:
The contractor is required to create a flyer for each video:
Each flyer will be 1-2 A4 pages in length.
It will include a brief summary of the video, a graphic element, and additional content to be defined in consultation with GIZ. GIZ will provide a guidebook in English on the videos, text of which can be used for the flyers.
Each flyer must be delivered in English and Kinyarwanda, in both PDF and an editable format.
Period of assignment: from 28.04.2025 to 30.11.2025.
Milestones/ works
Deadline
Criteria for acceptance
Five videos adapted and corresponding flyers created.
31.07.2025
Video files in high-quality MP4 format, approved by WEE project.
Flyers in high-quality editable and PDF format, approved by WEE project.
Remaining five videos adapted, and corresponding flyers created.
30.09.2025
II. Requirements on the format of the tender
The bidder is asked to submit a staff concept (see Chapter II.1 below) and a financial bid (see Chapter II.2 below).
1. Staff concept
1.1. Consultant: Pool of experts (Min. 3 and max 5 experts)
1.1.1. General qualifications
Education:
Bachelor’s degree in Translation, Linguistics, Communication, Journalism, or a related field
Bachelor’s degree or professional certification in Audio Production, Sound Engineering, Multimedia Production, or a related field.
Bachelor’s degree or professional certification in Video Editing, Multimedia Production, Film Production, or a related field.
Professional Experience:
3 years of professional experience in professional translation and editing (Kinyarwanda/English), including 1 year of professional experience in transcription and creating subtitles.
5 years of experience in audio visual production, including 1 reference project (videos/films) demonstrating direction of dubbing and voiceovers.
5 years of experience in video editing and post-production, including 2 reference projects (videos/films) of at least 5 minutes of published video footage each.
3 years of experience in project management for media productions, including quality assurance.
1.1.2. Experience in the region/knowledge of the country
5 years of professional experience in Rwanda
1.1.3. Language skills
C2 Kinyarwanda
C2 English.
Explanatory notes on staff concept:
The qualifications mentioned above correspond to the requirements for achieving the highest number of points in the technical assessment.
A CV for each proposed expert must be submitted (max 4 pages per CV).
The bidder must submit a minimum of 3 experts and up to a maximum of 5 experts to meet the above requirements. It is possible for one expert to cover multiple criteria. The tenderer must assign all the proposed experts to the required qualifications and clearly present them in a separate table preceding the CVs.
For the evaluation of the reference projects mentioned under professional experience below, the bidder must provide access to videos/films that evidence the capability of the proposed experts via a web link.
Voice actors should not be proposed as part of the staff concept. Cost of voice actors must only be included in the financial bid (see Chapter II.2. below).
Given the subject matter of the videos, when selecting personnel, the contractor is asked to ensure that the team is well-balanced with respect to gender.
2. Financial bid
Since the contract to be concluded is a contract for work, we would ask you to offer your services at a fixed lump sum price, including an itemized breakdown of all the relevant costs (e.g. experts’ time under Chapter II.1., hiring of voice actors, depreciation/hiring of equipment, renting of studio space, communication costs, etc.).
The assessment of the financial bid is based on the lump sum price tendered, which must be realistic for the services to be rendered. In the contract itself, the budgets will be contractually agreed as maximum amounts.
III. Submission of the offer
Your EoI has to be submitted in 2 separated emails to [email protected] until latest 27.03.2025:
The technical offer has to be submitted in PDF format and as attachment to the email with the subject: 83485455-Technical offer. Technical Proposal must include the following documents:
A cover letter expressing your interest in this assignment
Administrative documents: Company registration certificate (RDB), VAT registration certificate, Tax clearance certificate
Self-declaration of eligibility for the award
Up to date CVs of proposed experts
The financial offer has to be submitted in PDF format and as attachment to the email with the subject: 83485455-Financial offer. The costs must be in RWF and VAT excluded (Price sheet must be used).
If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/, as indicated. The subject of recipient notification must be edited with the subject “83485455-Technical/Financial offer“ and the notification message must include the password to access the files.
Offers submitted through any other sharing platform, as google documents or similar will not be considered.
Without the subject mentioned, your offer may not be considered
Offers submitted in hard copy will not be considered.
GIZ reserves all rights.
Date and Timings:
21-03-2025 1:26 PM to 30-11-2025 11:26 PM
