Hiring consultant firm for supervision of Access projects (Batch2 under ASCENT Project-2 lots)|| Energy Development Corporation Limited (EDCL) Kigali ,Rwanda
Event Details:
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Job description
REQUEST FOR EXPRESSION OF INTEREST (REOI)
Kigali, on 13/08/2025
Ref No: RW-REG/EDCL-451755-CS-QCBS
Project: Accelerating Sustainable and Clean Energy Transformation (ASCENT)
Client: Energy Development Corporation Limited (EDCL)
Tender Name: Hiring consultant firm for supervision of Access projects (Batch2 under ASCENT Project-2 lots)
BACKGROUND AND CONTEXT
The Government of Rwanda wishes to achieve 100% of electrification. From the existing MV national grid, The ASCENT program is a set of energy projects funded by World Bank and Asian Infrastructure Investment Bank which will be implemented in Rwanda to accelerate access to sustainable, reliable, and clean energy for households, enterprises, and public institutions in the Republic of Rwanda. It will be implemented by the Energy Development Corporation Limited (EDCL) subsidiary of Rwanda Energy Group in Accelerating Sustainable and Clean Energy Transformation (ASCENT) program.
OBJECTIVE OF THE ASSIGNMENT
The overall objective of the project is to accelerate access to sustainable, reliable, and clean energy for households, enterprises, and public institutions in the Republic of Rwanda.
DURATION OF THE ASSIGNMENT
The duration of the assignment is 48 months plus 18 months of Defect Liability Period.
SCOPE OF THE ASSIGNMENT
The purpose of the consultancy service is to carry out the role of supervision for energy access construction works. The consultant will carry out the scope outlined below up to commissioning and completion of defects liability period as follows:
• Review and approve all designs (on behalf of client) submitted by contractor, ensuring quality construction and strict compliance with the resettlement plan tailored to the site-specific Environmental Management Plan (EMP) and specifications. Measure and certify completed works to facilitate the contractor’s progress payments.
• Verify and approve expropriation files submitted by the contractor for the People Affected by Projects.
• Follow up regularly on the Contractor's implementation of all activities under the EPC Contract.
• Provide oversight during the construction phase, ensuring that electrical, civil, and environmental works are performed according to the approved plans and specifications.
• Witness the testing and commissioning procedures to verify functionality and performance, advising the client on incorporating sustainable design principles and energy-efficient technologies into their projects.
• Supervise the construction works and manage contracts for all activities, including but not limited to civil and electrical works for the lines and all related facilities and structures.
• Review and approve the Health, Safety, and Environment (HSE) Plan, prepare a Change Management Statement if necessary, and supervise its implementation.
• Assess and approve manufacturers/vendors for all materials and equipment for the lines.
• Attend and approve Factory Acceptance Test (FAT) plans for major equipment, as specified in the EPC contract, and attend together with nominated client representatives.
• Attend project-level meetings and any other meetings proposed by the employer (client).
• Approve the testing and commissioning protocols, the tests, and the commissioning plan, and lead the testing and commissioning activities.
• Assist the client in taking over the contractor’s works.
• Prepare a list of snag items in the completed works before the end of the defect’s liability period.
• Prepare taking-over certificates and documents as required for the acceptance of works/goods by the client.
• Prepare responses to audit observations concerning certified payments and assist the client in resolving all issues.
• Using the output from the quality control program and the quantity surveying and measurement program, prepare monthly and quarterly progress reports.
• Prepare a comprehensive Project Completion Report upon completion of the contract, including approval of as-built drawings based on the "as-constructed" drawings prepared by the contractor.
• Approve all contractor invoices based on project progress and the quality and quantity control program.
• Approve the O&M Manual in joint revision with EDCL’s representatives.
SELECTION PROCESS
Consultant Firm may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
A Consultant will be selected in accordance with the Quality Cost Based Selection (QCBS) method set out in the Procurement Regulations.
Consultant firms between (5 to 8) shall be shortlisted and be invited to submit their technical and financial proposals.
To be shortlisted, the consultant firm should meet the following criteria:
At least 2 similar projects (for each lot) have been executed in the last 8 years (since 2016).
• The similar project to be considered should have a value of at least 1,500,000USD for each project
• The similar experience should be in supervision of the transmission lines, substations, distribution and access systems projects.
• The certificate of good completion of the project and the related copies of contract should be considered.
Note:
• - Firms will be ranked based on the number of provided experience meeting above criteria.
• - Detailed Terms of Reference are published at REG’s website.
The expression of interests must be submitted in written form (electronically) addressed to the Managing Director of the Energy Development Corporation Limited (EDCL) through the e-mails: [email protected] copy to [email protected] not later than 18/09/2025 at 5:00pm Kigali time (GMT +2).
Sincerely,
Gentile UMUSHASHI
Head Procurement Management Services
Félix GAKUBA
Managing Director
Date and Timings:
20-08-2025 9:32 AM to 30-09-2025 9:32 AM
