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PROJECT MANAGER || NGORERO DISTRICT , WESTERN , RWANDA

By bienvenudo.com
19 hours ago

Event Details:

google.com, pub-8424431947926653, DIRECT, f08c47fec0942fa0

Exams to be conducted

1:PsychometricTest

2:Written

3:Oral

Reports To

Director of Agriculture and Natural Resources

Job responsibilities

The Project Manager will function as part of the Core Team. S/he will be required to work closely with the District Executive Secretary. The Project Manager will take on the day-to-day responsibility for providing effective and efficient financial and operational management of the program, in accordance Climate change internal policies and procedures. They will also be central to managing our Operational and commercial relationships with our client, beneficiaries (regional partners) and our consortium partners. The Project Manager should have a good understanding of the project inputs and deliverables to achieve this.

The Project Manager will:

1. Project Delivery: Operational Management

 Provide technical support and day to day management of Rural Settlements Climate proofing Project;

 Identification of Rural Settlements Climate Proofing Project challenges and propose to Climate Change Program Manager the measures to address them;

 Prepare the procurement plans and follow up the procurement process with District Steering Commitee

 Prepare meetings of Technical Advisory Committee, Steering Committee and prepare the reports of these meetings;

 Prepare and facilitate the workshops and meetings organized under the project (trainings and validation workshops of documents produced under the project);

 Prepare the Terms of References (ToRs) and equipment/work specifications for the project;

 Manage and monitor the project risks – including social and environmental risks initially identified as per the Environmental Social Management Framework;

 Supervising activities of the project staff or staff of the project (Monitoring and Evaluation Specialist, Environmental Risk Management Specialist, Engineer District Environmental Officers, Accountants etc.);

 Development and submission of half year and annual projects review as required by the District;  Support the technical team in preparing a costed workplan and ensure project staff implement the workplan within budget and record change control when amendments are made.

 Ensure that the team receive adequate operational and logistical support to conduct all technical activities as agreed in the workplan with the client. These include but are not limited to: transport and accommodation, organising technical events, managing logistics for large scale studies or fact-finding missions.

 Management of core and downstream partners (contracting, invoicing, relationships).

 Management of subconsultants (contracting, invoicing, relationships).

 Oversight of supplier contracts and project procurements.

 Proactively identify project risk and scope creep and bring any issues to the attention of both the Senior Project Manager and the Team Leader

 Conduct performance reviews and manage on a day to day basis all administrative and finance staff in the programme (Operations Manager, Operations Officers, Finance Manager, Finance Officers, Drivers)

Project Planning and implementation Management.

Responsible for managing the Climate Change project to achieve and report on the results in line with the projects’ Logical Framework.

Disaster Risk Reduction by ensuring, identify, assess and manage the hazards, vulnerabilities and risks that may occur in the project, and escalating any risks that need management to the Steering committee representative

Identify and implement cost-effective risk reduction and or strategies.

Disseminate information and raise awareness about hazards, vulnerabilities and risk that are as results of climate change.

Contribute to the strengthening of resilience and risk reduction due to climate change.

Ensures the development and implementation of rigorous social and behavior change strategies for the project working with children in all phases from formative stage, through to strategy development, design and community-level engagement.

Provides leadership and design expertise in the rigorous application of Social and Behavior Change Communication theory, practice, principles and current best practices that achieve measurable results.

Budgeting and Financial Management.

Responsible for the overall project’s financial and budgetary management. This responsibility includes.

 Ensure that project implementation meets the monthly financial performance target (100% burn rate) and annual spending against life of award budget not greater than 100%.

 Ensure that all financial policies and regulations relating to cash flow management, expenditure controls, cash management, accounting information, advances management as put in place for the management and control of funds are followed by the staff and partners in implementing the different program activities.

 Hold monthly staff meetings to plan and reflect on project roll out.

 Development and submission of monthly, quarterly and annual project reports as required by Planning;

 Lead and manage project team, by defining and providing clear goals and objectives of the project.

 Manage project budgets, ensuring cost efficiency and compliance with financial guidelines.

 Develop and maintain a comprehensive project implementation plan with clear timelines, deliverables, and performance metrics.

 Ensure compliance with relevant environment safe guiding and climate change standards (e.g., Gold Standard) and regulatory requirements both in country and internationally.

 Manage adherence to environmental laws and policies related to carbon emissions and sustainability. Financial management – Ensure excellent financial management and accountability

2. Project Delivery: Execute, Monitor and Control:

 Develop a strong relationship with the client, focusing on finance, human resources, procurement & operations. Serve as first point of contact with the client, along with the Senior PM, on commercial matters.

 Support with client audit and compliance requirements

 Monitor the internal budget and report to key technical team members and budget holders on financial performance and budget availability on a monthly basis.

 Hold monthly project control meetings with the Project Principal, Team Leader and Senior Steering committee representative.

 Responsible for monthly updates of the internal financial system (Connect Business).

 Develop a profound understanding of carbon management principles, standards, and best practices, including carbon accounting methodologies, emissions reduction strategies, and sustainability frameworks  Support Steering committee representative with accurate and timely forecasting of programme of community adaptation to climate change

 With the support of the Senior PM identify risks and implement mitigation actions

 Responsible (with the support from the finance team) in supplying monthly and accurate financial information to the client in the form of annual and monthly budgets and forecasts. In the first months these will be checked by the SPM

 Responsible for (with the support from the finance team) billing the client in accordance to contractual billing schedule. In the first months these will be checked by the PM

 Ensure value for money procedures are followed during all the procurements

 Maintain project records by ensuring the use of Share point by teams and file storage on One drive.

 Contribute to the monthy, quarterly, annual client reporting as needed

 Maintain offline budget tracker and update at quarter end

 Ensure that the operations and financial teams adequately support the technical delivery of the project

 Maintain and update all the project safety, security and wellbeing documents including risks register, country security plan, business continuity plan, evacuation plan etc.

 Review the project asset register and conduct asset verification on a quarterly basis.

3.Stakeholder Engagement

 Foster partnerships with key stakeholders, including government institutions, private sector entities, investors, and community organizations.

 Represent the project in external forums, conferences, and stakeholder meetings.

 Ensure effective communication and coordination among project stakeholders to promote collaboration and buy-in.

 Develop a project awareness plan and adoption strategies and share to key relevant stakeholders

 Convene regular meetings and provide updates and share progress and outcomes of the projects to the relevant stakeholders.

 Lead the development and implementation of stakeholders’ engagement plan, ensuring participation and buy in of key stakeholders.

4.Technical Oversight

 Guide technical teams in conducting baseline assessments, and monitoring activities, including data collection, quality assurance and quality control.

 Provide support to the development and implementation of standard operating procedures to guide project implementation, safe guarding, monitoring and verification.

 Stay updated on global trends in carbon credits, carbon markets and climate finance to inform project strategies.

5.Monitoring, Evaluation, and Reporting

 Establish robust monitoring and evaluation systems to track project performance and impacts.

 Ensure timely and accurate reporting to donors and other stakeholders.

 Document lessons learned and best practices to improve project implementation and inform future initiatives.

 Support the development of external communication and marketing material in compliance with organizational, carbon standards and investors visibility requirements.

 Provide regular and timely reporting on project progress in line with existing templates and requirements.

6.Capacity Building

• Provide training and technical support to the team members and community stakeholders involved in carbon project activities.

• Strengthen local capacity to sustain project outcomes beyond the project lifecycle.

• Have capacity building plan for the project teams and other project supporting staff

7.Close the Project:

 Develop and implement the project closure plan.

Qualifications

Master's in Project Management

3 Years of relevant experience

Bachelor's Degree in Project Management