FRONT DESK OFFICER || Rwanda Polytechnic (RP)
Event Details:
google.com, pub-8424431947926653, DIRECT, f08c47fec0942fa0
https://recruitment.mifotra.gov.rw/#:~:text=%3C!doctype%20html%3E,body%3E%3C/html%3E
Exams to be conducted
1:PsychometricTest
2:Written
3:Oral
Reports To
Deputy Vice Chancellor in charge of Academics Research and Institutional Advancement
Job responsibilities
• Receive, check, record, and dispatch institutional incoming and outgoing mails.
• Ensure the security and safety of institution documents and stamp.
• Develop and maintain an adequate and accurate filing system for incoming and outgoing mails.
• Receive and answer telephone calls and orient them accordingly.
• Receive institution visitors with friendly and professional demeanor and provide orientation.
• Provide information and support to clients regarding services and policies
• Collaborate with other staff to ensure smooth office operations and customer satisfaction
• Maintain a clean and organized reception area.
• Manage the booking and scheduling of appointments and meetings.
• Provide professional and technical advice to her/his supervisors.
• Perform any other tasks assigned by her/his supervisor.
Qualifications
Bachelor’s Degree in Public Administration
0 Year of relevant experience
Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
Secretariat Studies
0 Year of relevant experience
Office Management
0 Year of relevant experience
Required competencies and key technical skills
Strong critical thinking skills and excellent problem solving skills
Time management skills
Knowledge of office administration
Highly organized with ability to multitask and work well in a fast-paced environment
Strong interpersonal and communication skills;
Ability to work independently as well as collaboratively with cross-functional teams;
Ability to work in a fast-paced work environment;
• Fluent in Kinyarwanda and English. Knowledge of French will be an added advantage
Book Keeping Skills
High standards of professional ethics and Secrecy
Excellent organizational skills and attention to detail
Proficiency in office software and basic administrative tasks
Psychometric Languages
English
Psychometric Domains
Problem solving
Competence / Skills
Time management
Competence / Skills
Attention and concentration
Behavior and attitude
Self-report measures
Behavior and attitude
Assertiveness
Communication skills
Clear and Effective Communication
Communication skills
Adaptability and Flexibility
Communication skills
Apply here : https://recruitment.mifotra.gov.rw/#:~:text=%3C!doctype%20html%3E,body%3E%3C/html%3E
Date and Timings:
31-05-2025 5:18 PM to 05-06-2025 5:18 PM
