RECORD MANAGEMENT OFFICER || Ministry of Foreign Affairs and International Cooperation (MINAFFET)
Event Details:
google.com, pub-8424431947926653, DIRECT, f08c47fec0942fa0
Exams to be conducted
1:Written
2:Oral
Reports To
Director of Records Management Unit
Job responsibilities
- Receive and check incoming and outgoing mails ;
- Record incoming and outgoing mails;
- Scan and submit incoming mails through E-mboni system;
- Ensure timely distribution of all Incoming/outgoing mails
- Facilitate Ministry staff to access documents;
- Ensure the security of the Ministry’ correspondences and stamp;
- Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.
- Maintain a current and accurate filing system;
- Ensure timely filling of documents;
- Take minutes of meetings chaired by Director Administration and Finance and file.
- Receive and answer telephone calls and orient them accordingly;
- Receive Ministry ‘clients/visitors and provide orientation.
Qualifications
Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
Bachelor’s Degree in Public Administration
0 Year of relevant experience
Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
Bachelor's Degree in Management
0 Year of relevant experience
Bachelor's Degree in Office Management
0 Year of relevant experience
Bachelor's Degree in Arts and Publishing
0 Year of relevant experience
Bachelor's Degree in Information Science
0 Year of relevant experience
Bachelor’s Degree in Library Studies
0 Year of relevant experience
Required competencies and key technical skills
Integrity
Strong critical thinking skills and excellent problem solving skills
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Analytical skills
Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
Knowledge of office administration
Resource management skills
Problem solving skills
Decision making skills
Time management skills
Risk management skills
Results oriented
Digital literacy skills
Bookkeeping skills
Ability to use discretion and maintain confidentiality
APPLY HERE || https://recruitment.mifotra.gov.rw/#:~:text=%3C!doctype%20html%3E,body%3E%3C/html%3E
Date and Timings:
12-07-2025 10:30 AM to 19-07-2025 10:30 AM
